New Acubiz EMS version 4.9

Acubiz EMS Version 4.9 released on 1. May 2008. Among the modifications are:

Expanded workflow

'Multiple Secretaries' is a function that allows various secretaries to handle reimbursement of travel expenses for the same employee - practical if the secretary is away on business and others have to take over the work tasks.

Approval Limits

Acubiz EMS workflow now handles 'Approval Limits', which means the approver has an amount limit. If the amount limit is overrun Acubiz EMS will automatically send the vouchers for attestation by approvers superior.

Improved 'Staff' database

The ‘Staff' database no longer uses JAVA which has speeded up the process.

Mandatory fields

Acubiz EMS has implemented a small icon ( ! ) next to all mandatory fields. It is possible to configure which fields should be validated and what the alert text should be if an employee forgets to fill in a mandatory field.

Improved integration to ALD Automative and Sund & Bælt

Acubiz EMS has had integration to ALD Automative and Sund & Bælt for a number of years. From now on the overheads (leasing, fleet management, vehicle tax etc.) from an ALD Automative invoice will automatically be approved and recorded on the correct account if the amount is in accordance with the amount agreed upon in the contract between customer and ALD Automative.

Variable costs to a given amount (e.g. fuel) can also be automatically approved while all other variable costs are sent for approval.

File transfer to ERP - now via e-mail

It is now possible to get the accounting files sent to you by mail.

Improved balancing with 'Export Log'

The balance overviews ‘set aside for operation' ‘set aside for creditor' and ‘creditor' are now available from the 'Export Log' database. It is possible to search by account movement or date.

Language steering/management

Acubiz EMS is now available in six languages: Danish, English, German, Swedish, Norwegian and Finnish. Furthermore it is possible for the customer to imprint guiding texts, alert texts etc. in a language database.

Requisition

Very often the employee has to ask his superior for permission to go on a business trip, ask for an advance from the cashier and order flight tickets at the travel agency. This can now be done via 'Requisition' form. The travel agency can see all booking requests directly in the Acubiz EMS application. The cashier gets an overview of advances to handle and the employee can attach requisitions to the travel report. All information from the requisition is transferred automatically to the travel report. It is as easy as it gets.

Finally we have adjusted a number of minor inconveniences in Acubiz EMS and the 'Staff database' making Acubiz EMS even more user-friendly.