New employee for our IT-operations department!

Mikkel Due Garbov – IT-operations consultant

In Acubiz, we are happy to welcome Mikkel Due Garbov as our new IT-operations consultant. The 1st of August is Mikkel’s first day and he will be a part of our IT-operations department. Earlier, Mikkel has experiences as a IT-system consultant and an education from TEC Copenhagen. Some of Mikkels functions in Acubiz is intern IT-support, test and integration of new software etc. Acubiz gives a warm welcome to Mikkel.

Single Sign-On (SSO) – a guarantee for high security

Acubiz’ focus on security is essential – especially seen through the light of hacker attacks against companies lately. Customers show interest in our Single Sign-On service, which is a guarantee for high security, says Peter Salling, IT Manager at Acubiz:

The Single Sign-On service is a centralized log-in, which means that users only need to log-in the first time – consequently, the employee has direct access to the system all the time. This means that your Acubiz EMS will be even more easy to use. All communication between the company’s and Acubiz’ servers occurs through the Internet but through encrypted connections with a guarantee for high security.

Save half an hour a week

The fact that Acubiz EMS will work faster is a practical benefit – another benefit is saved time. And time is money:

Commonly it is agreed, that you use half an hour a week to log into IT-systems you use often. In a big company with several thousand users the hours saved with Single Sign-On are therefore many!  A lot of our big companies have realized these benefits. Today we have 41.000 users of Single Sign-On”, says Peter.

The Single Sign-On service is an add on to the Acubiz EMS standard solution, and the service needs to be maintained annually to keeping up the high security. In return, the service is quite easy to install with help from Acubiz’ guidelines. The only requirement of your system is a Microsoft ADFS (Active Directory Federation Service).

Read more about our Single Sign-On service or contact Account Manager Alan Lustü, mobile: 3038 3953, e-mail:

New product videos in the air

In relation to Acubiz’ latest release in May 2017, we have produced new product videos. Now, the videos are updated and aligned with the new features.

The following videos are available at our website and at Acubiz’ Youtube channel – AcubizTV:

  • Acubiz EMS
  • Acubiz Capture
  • Acubiz Mileage
  • Acubiz Approve
  • Fast Track

We hope you enjoy the videos. If you need more detailed information about the products funktionality, you are always welcome to contact us at +45 70 214 215 or send an e-mail:

Q2 – a quarter with many product news!

The past three months in Acubiz contain news regarding our products and two exciting days with our customers. Q2 emcompasses new initiatives, which will continue in Acubiz’ third quarter of 2017.


Q2 in results
Proudly, Acubiz can announce that several new customers and users have signed up for our Acubiz EMS solution this quarter. Many companies have focus on optimization of processes and employee expenses – and it is a pleasure that our products and co-operations contribute to measurable results at our customers.

Acubiz Express for small companies
“In Acubiz, we have experienced a need of a simpler Expense Management solution with focus on mileage and expenses. With Acubiz Express we offer a simple and app-based solution targeted companies with few users” says Lars De Nully, CEO at Acubiz.

Acubiz Express was launched the 1st of April 2017 with a beneficial campaign price – for the benefit of small companies with few users who requires an easy and user-friendly solution.

New service: Automated refund of foreign VAT
In Q2, Acubiz has launched a new service within refund of foreign VAT. We have made a collaboration with Cash Back which is an expert within VAT refund. Now, we can help our customers with this heavy process it is to claim back foreign VAT. Acubiz already have the needed data from our customers to claim back their VAT. Therefore, it is a clear-cut for us to make this collaboration and offer this solution to our customers.

New product videos
Acubiz has updated our product videos of Acubiz EMS and our apps. Now, they are aligned with the new updates regarding our latest Acubiz release. The videos are available in Danish and English at our website and at our Youtube channel – AcubizTV.

Inspiring days with release seminars & workshops
In the middle of May, Acubiz invited our customers to release seminars in Skanderborg and in Hørsholm. We introduced our new product upgrades in Acubiz EMS and our apps. Thank you for two inspiring days to the 248 customers who participated at the seminars.

Also, Acubiz held tree workshops on some of our services within our product Acubiz EMS. For example, a workshop about our latest service – VAT refund – and our upcoming service – Business Intelligence (BI). The main purpose with the workshops were to make sure that our customers profit by Acubiz – and to get inputs on how we can continue developing services customized for our customers’ needs.

Security above all
A high security level is important to Acubiz and our customers. We keep abreast of the upcoming ordinance within personal data in May 2018. Acubiz has a team with dedicated employees, who ensure that Acubiz accommodate demands and remarks.

Acubiz have an ISAE 3402 type 1 certification, which gives our customers an impartial guarantee of our customers security of information regarding Acubiz’ IT-operations. Next step is to get our ISAE 3402 type 2 certification.

Acubiz’ sponsorship for Danish athletes
Acubiz engages in sports, which is why we support several young talents at various levels within golf, gymnastics and trial. As a company, we want to help these talents to stay focused and develop.

Internal news
Acubiz has extended our organisation with two new employees. Tina Birkeslund, who is our Chief Accountant and Lone Tjustrup Olufsen in our marketing department.


Acubiz wishes a good summer!

Customers welcome Acubiz’ new service within refund of VAT

Lately, Acubiz launched a new service within VAT recovery. This service helps Acubiz’ customers reclaiming foreign VAT paid on travel expenses. The outlook for potentially large refunds is promising. VAT recovery is a supplement to Acubiz’ core business, based on customer data Acubiz is already in possession of.

Martin Bencher Group

Martin Bencher Group is one of Acubiz’ customers. The company is among the first Acubiz will help claiming back foreign VAT. According to CFO at Martin Bencher Group, Dorthe Skovgaard, signing a contract was an easy going:

“We heard about Acubiz’ new service at Acubiz’ Release Seminar lately, and we believe it is a very good way to get more out of our collaboration. Acubiz has all our data. Moving forward we don’t need to use any resources on foreign VAT recovery”, says Dorthe Skovgaard.

Acubiz has entered a strategic collaboration with the company Cash Back representing almost 30 years of experience in international VAT. By combining the two companies’ data technology much of the tedious work to recover the foreign VAT on travel expenses has been automated. The customers will get the VAT back without any additional administrative work.


Tomas Guldberg, CFO at Pindstrup, has also welcomed Acubiz’ new service within VAT recovery. Previously, Pindstrup has tried to claim back foreign VAT, but the refund did not measure up to the time spend on the task:

“We handled all expense receipts manually and spent too much time. Through the collaboration with Acubiz we will receive the VAT refunds without hiring more employees. Acubiz had the right solution at the right time. After talking with the Cash Back company there was no uncertainty left”, says Tomas Guldberg.

Upgraded Acubiz apps with new features!

Now it is possible to download the latest versions of Acubiz apps; Capture, Mileage and Approve. The new versions contain new and user-friendly features, which is for the benefit of our customers – they will make it easier for our users. The new features are described below.


New features

Capture 5.0.0

  • Possible to add more than one picture per registration
  • Possible to receive a new password
  • Possible to process registrations from the list of Untreated
  • Support of multiple new languages (Swedish, Norwegian and German

Mileage 2.3.0

  • Integration with Google Maps during manual mileage entry
  • Registration number is available upon entry
  • Registration number from Acubiz EMS is set as default during new mileage registration

Approve 2.0.0

  • Possible to approve settlements and requisitions
  • Possible to approve more than one attachment at a time
  • Authentications filter on dimensions
  • Mandatory comments are shown in the over view – not only at attachments
  • Improved notification in connection to approval/decline

Download the new versions in your app store.


Big attendance at Acubiz Release Seminars



Tuesday the 16th and Wednesday the 19th of May 2017 Acubiz launched our latest version of the Acubiz EMS – R6.6! The events were arranged at Søhuset Conference Center in Hørsholm and at Skanderborg Park in Skanderborg and the attendance and engagement among our customers was a pleasure. Our Acubiz employees enjoyed the opportunity to get into a close and personal dialogue with our customers.

The days started with breakfast hence to get the opportunity to greet with one another and to give some room for networking. CEO of Acubiz – Lars de Nully – was our speaker and started the days with a short insight in Acubiz’ accomplishments in 2016 and our future goals for 2017.

Acubiz EMS R6.6

The presentation of the upcoming changes and new steps with Acubiz EMS R6.6. The common factor for our upgrades is to give Finance and Administration improved clarity e.g. with a new and improved menu structure and the opportunity to search directly in dimensions, accounts and users. If you need to create a new user you can just copy a profile from an existing user from Acubiz EMS. Furthermore, we have upgraded the integration – among others the possibility of exporting accounting files directly into Dataløn. R6.6 offers many valuable upgrades in the advantage of our customers.

2Secure visited with a presentation about their solution within security – especially with a focus on well-travelled employees.

Acubiz ended the seminar with a talk about our future products and our goal of gathering all our apps into one app. Simplicity and effective expense reporting is the for now and the future which is why we’re reaching for innovative ways to help our customers – and future customers. Every user and approver with Acubiz EMS should only use one app for their expense reporting.


As something new we invited our customers to join three workshops based on our services for Acubiz EMS and our upcoming product – Business Intelligence which we will launch this fall. The number of participants was impressive and we were really satisfied with the outcome of these workshops. The workshops were a method to spare with our customers and get to know their needs and expectations. It was also a way to introduce our customers to our services so they may get the opportunity to optimise their Acubiz EMS – and fit their solution even better to their needs. Likewise, these small groups were a way to get to know our customers even better and to get the chance to get into a more personal dialogue.

It is a pleasure to get the opportunity to get in touch with our customers through a personal dialogue. The occasion to gather up with our customers is very appreciated while this creates and maintain our positive relations to our customers and gives a great output.

Thank you for two positive and successful Release Seminars in Hørsholm and Skanderborg!

If you aren’t already using Acubiz EMS to optimize your workflow within Expense Management, you can read more about our Acubiz EMS and sign up right here.

New Acubiz Approve release

Acubiz Approve 1.8 is now ready for download. Among various new features the app now allows you to approve expense reports. Read more

Acubiz Capture 4.7 is ready for download

In Acubiz we can now present a new version of our Acubiz Capture app – version 4.7, which is ready to be downloaded. This updated version includes some changes which can be beneficial to our users and more user friendly.

  • The user can now decide if the latest country or currency used, recurs on the coming receipt
  • Optimisation of receipt recognition
  • When a transaction is completed, the user will receive a notification
  • Optimisation in general and minor bug fixes has been resolved

Returned from a rewarding participation at KØF 2017

2017 began with Acubiz participation at Municipal Economic Forum (KØF) in Aalborg Kongress & Kultur Center on the 12. and 13. January. CSO Kim Pawrup and Sales Manager Kim Valentin Andersen were sent to represent Acubiz at KØF and to meet with Mayors, City Managers and Economy Managers to talk about economy and optimization.

Acubiz participated as an invited supplier. Our primary purpose was to present Acubiz and not least demonstrate our products to the country’s municipalities and get them to see the possibilities in our expense management solutions. We also had the opportunity to exchange experiences with other suppliers at the conference.

The conference made a favourable framework to meet existing and potential customers to a more in-depth and productive dialogue with a high yield for Acubiz. We acquired more knowledge about the needs and challenges of municipalities. Likewise, we confirmed their criteria for our own products and development. We were among others confirmed that our efforts to get the most commonly used ERP systems such as KMD integrated into our products is the way forward for Acubiz cooperation with the country’s municipalities. We were in dialogue with many relevant customers who all saw the possibilities in our products and liked our demonstrations.

Acubiz’ participation at KØF have been an extremely rewarding and joyful experience. It is probably not the last time that Acubiz participates at KØF.