Let your company cards take care of receipts and bookkeeping
Give super powers to the company cards
Digitize the journey of an expense, from the moment it occur to the moment it is booked and accounted for with Acubiz Corporate.
Acubiz connects to both company cards and finance system and enables the user to prepare transaction data for bookkeeping – digitally, automatically and with all necessary documentation. This way, your company spend cards can “take care of the bookkeeping”.
- Integration between company cards and finance system
- Data for bookkeeping – fully automatic
- Supports local rules and regulations
- Support company spend policies
From card transaction to bookkeeping
No more additional work
Company cards are used to pay for the business related expenses that occur when employees are doing their jobs. A company card comes with many advantages, but every time it is used to pay for something, additional work actually emerges. This additional work is related to documentation of receipt and purpose, approval, bookkeeping, accounting and controlling.
No more manual processing
The task to gather the appropriate documentation and other expense related information, that is needed by the finance department for bookkeeping and accounting purposes, is often manual, time consuming and cumbersome. That is why it makes sense to digitize and automate the journey of the expense, from the moment it occur to the moment it is booked and accounted for.
Connect the company cards to the finance system
With Acubiz, company cards can easily be integrated with a finance system. The Acubiz application takes care of the following:
Synchronizes transaction data
from the users company card.
Facilitates association
of required information and documentation.
Delivers data
to the finance system – bookkeeping ready.
The digital journey of the transactions ends up bookkeeping ready
When Acubiz is implemented and integrated, it is is configured to handle 3 main groups of data 100 % digitally. The users handles the data, easily and intuitive, with our mobile-app, Acubiz One.
Certain information is already available digitally through MCC-codes from the card transaction data. This can for example be information like purchase date and time, purchase amount, currency and merchant.
Authorities require that the receipt (or a copy) from each expense is kept either physically or digitally for five years – according to Danish bookkeeping law (the requirements might differ from country to country). For certain types of expenses (for example representation) there are also legal requirements related to registration of purpose and participant names – according to Danish tax law.
Businesses typically has rules and policies related to documentation of expenses – partly related to how money can be spent and partly related to correct and accurate bookkeeping. Often, employees are required to document purpose, cost type, department, related project or customer case etc. These are variables, that are dependent of the given business’ complexity and structure in terms of financial dimensions.
Acubiz integrates with any company card and finance system
Can't find your system on the list?
We integrate with any company cards and finance systems – even if it is not on the list. Contact us and hear more.
5 advantages with company cards
- No private outlays for the employee. Company cards increases efficiency and employee satisfaction by making payment for business related expense easy and flexible.
- Increased control and security for the business. Often it is possible to monitor the cards and change usage conditions, like spend limits, in realtime.
- Improved overview and increased transparency - an efficient tool that helps analyze, track and control costs with a high level of accuracy.
- Many company cards has perks and extra features, like discount schemes and travel insurance.
- Can integrate with Acubiz, enabling bookkeeping-ready data to be imported to a finance system.
Partnership with Nordea First Card
Acubiz integrates with any company cards. In addition, we have a partnership with Nordea, where we provide a complete package with First Card company cards and Acubiz. The company cards and Acubiz is fully integrated which makes the documentation of expenses easier than ever before.
Also read about
Want to know more? Contact us.
Click here to customize your cookie choices.
30 minutes when you are available.
Make us call you.
At your place or ours.
