Let your company cards take care of receipts and bookkeeping
Super powers to the company cards
Digitize the journey of an expense, from the moment it occur to the moment it is booked and accounted for with Acubiz Corporate.
Acubiz connects to both company cards and finance system and enables the user to prepare transaction data for bookkeeping – digitally, automatically and with all necessary documentation. This way, your company spend cards can “take care of the bookkeeping”.
From card transaction to bookkeeping
No more additional work
Company cards are used to pay for the business related expenses that occur when employees are doing their jobs. A company card comes with many advantages, but every time it is used to pay for something, additional work actually emerges. This additional work is related to documention of receipt and purpose, approval, bookkeeping, accounting and controlling.
No more manual processing
The task to gather the appropiate documentation and other expense related information, that is needed by the finance department for bookkeeping and accounting purposes, is often manual, time consuming and cumbersome. That is why it makes sense to digitize and automate the journey of the expense, from the moment it occur to the moment it is booked and accounted for.
Connect the company cards to the finance system
With Acubiz, company cards can easily be integrated with a finance system. The Acubiz application takes care of the following:
The digital journey of the transactions ends up bookkeeping ready
When Acubiz is implemented and integrated, it is is configured to handle 3 main groups of data 100 % digitally.
The users handles the data, easily and intuitive, with our mobile-app, Acubiz One.
Certain information is already available digitally through MCC-codes from the card transaction data. This can for example be information like purchase date and time, purchase amount, currency and merchant.
Authorities require that the receipt (or a copy) from each expense is kept either physically or digitally for five years – according to Danish bookkeeping law (the requirements might differ from country to country). For certain types of expenses (for example representation) there are also legal requirements related to registration of purpose and participant names – according to Danish tax law.
Businesses typically has rules and policies related to documentation of expenses – partly related to how money can be spent and partly related to correct and accurate bookkeeping. Often, employees are required to document purpose, cost type, department, related project or customer case etc. These are variables, that are dependent of the given business’ complexity and structure in terms of financial dimensions.
Acubiz integrates with any company card and finance system
5 advantages with company cards
Coorporation with Nordea First Card
Acubiz integrates with all company cards. in addition, we have a coorporation with Nordea, where we provide a complete package with First Card company cards and Acubiz – our solution for registering and handling expenses – for Danish based Nordea business customers.
Do you want to know more? Contact us.