Acubiz One Privacy Policy

31 January 2018

Acubiz One is a mobile application provided by Acubiz A/S. As such Acubiz A/S is responsible for handling any data provided, in accordance with Danish Law. Specifically, our services comply with the legislation defined in the Danish Act on Personal Data (Persondataloven).

Acubiz One is a mobile application who handles five functions within Expense Management:

Acubiz One is used to take pictures of receipts, invoices or other enclosures relevant for documenting that an expense has occurred. The relevant details are then added to the expense. This information is sent directly to the Acubiz EMS web-application, where it is possible to further process the expense.

Acubiz One is used to track mileage for reimbursement. Acubiz One uses your smartphone’s GPS to track mileage, and calculates reimbursement based on local rates. Details of your trip, including distance travelled, purpose of your trip, as well as the beginning and end addresses are sent directly to the Acubiz EMS web-application, where it is possible to further process the expense.

Acubiz One is used to register time e.g. project hours, flex, vacation and sickness. The relevant details are entered and the information is sent directly to the Acubiz EMS web-application, where it is possible to further process the time registration.

Acubiz One is used to enter allowance and it is settled according to government rates. The relevant details are added and the informations is sent directly to the Acubiz EMS web-application, where it is possible to further process the allowance.

Acubiz One is used to approve or decline single transactions and expense reports registered using Acubiz EMS and the functions related to Acubiz EMS; Expenses, Mileage, Time and Allowance. These transactions include expenses, mileage, allowance, hours and absence. These transactions include relevant data including e.g. receipts, amount, purpose for the transaction, start and end addresses, route, the reason for absence and other data relevant to the transaction. The only information handled in the app is information that is requested by the Customer and agreed upon with Acubiz EMS. The information is not stored in the app but is retrieved upon logging in.

All information entered in the app is sent directly to the Acubiz EMS web-application. The function History in Acubiz One gives access to all the informations from your expenses, mileage, time and allowance. Only information specified by the Customer is sent.

Acubiz A/S stores and treats personal information in accordance with Danish law and the terms agreed to in our General Terms and the Contract between Acubiz A/S and the Customer. Acubiz A/S has taken the necessary measures to ensure that all information is stored in such a manner that it is protected against being destroyed, lost, comprised or disclosed to unauthorized parties.

Acubiz uses non-specific device information, such as device type, language settings and operating system, to optimize user experience.

Acubiz One uses e-mail address, company-ID and password for login purposes. This information is also necessary to allocate expenses to the correct company and user in Acubiz EMS.

By signing up to a free demo account in Acubiz One or a Acubiz Professional account, the user permits Acubiz A/S to use the users data for sales and marketing related purposes. The user can, at any point in time, choose to unsubscribe from Acubiz A/S’ marketing lists.