Acubiz Invoice - Accounts payable automation

Automated and digital workflow for handling supplier invoices

With Acubiz Invoice (Invoice Management), you’ll get an automated and digital workflow for your accounts payable and supplier invoice process. The service offer precise data extraction and complete visibility. It’ll also provide you with a fast and efficient approval process, that can be handled through our intuitive mobile-app, Acubiz One.

Service illustration: Invoice Management

Invoice handling has to be easy

No more slow and paper based processes

Automatic bookkeeping entry of supplier invoices is done based on configurable standards for each specific supplier and the given invoice is attached (pdf, png or jpg). This means that documentation is always available in a digital format. Approvers can easily approve invoices before they’re automatically routed to bookkeeping in your ERP system.

  • Digital invoice handling, precise data extraction and automatic bookkeeping.
  • Cloud-based, so that you can manage supplier invoices anywhere and anytime.
  • Efficient and flexible approval process – customize the approval flow (up to two approvers).
  • Avoid complex procurement systems and supplier invoices in your purchasing flow.

An efficient digital and automated process

Accounts payable automation

How the solution works

Acubiz Invoice is built around 3 basic steps. This approach provides an efficient overall flow for handling cost invoices.

Scanning and data capture

The process is initiated with the scanning of cost invoices as well as subsequent data capture and classification of data. Acubiz provides access to the market’s best and most accurate invoice scanning software. We use the scanning engine from Paperflow

The scanning process is backed by advanced AI technology and delivers precision that is at the level of human reading – just 10x faster.

This initial step is crucial to ensure 100% digital and automated flow Subsequently. Acubiz processes most invoice formats – paper, PDF, etc. – and delivers and structures data accurately.

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Invoice workflow

After scanning and data capture, an automated workflow is started, which handles accounting, distribution and approval of the cost invoices. Creditors can be set up with standard accounting so that posting is done automatically. Approvals are set up according to the individual customer’s needs (eg in terms of organizational structure, business rules, etc.) and the rules for distribution and approval flow are defined. The approval task itself can be easily handled through our mobile app, Acubiz One or via the web app, Acubiz EMS. The approver has easy and clear access to all documentation about the individual invoices, including copies of the original invoices.
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Integration to finance system

The final step in the process involves exporting data to an ERP or accounting system to ensure fast and accurate accounting. Once the accounting, distribution and approval workflow has been completed, an output with accounting-ready data can be generated.

This data can be transferred to an accounting system, either through automatic integration or through manual export and subsequent manual input to the accounting system.

Digital handling of the company’s cost invoices also gives you an overview and insight into the process. This insight can be used to continuously improve the process and increase the degree of automation.

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How to get started

Acubiz Invoice can be implemented as a standalone solution or linked to your current Acubiz Expense solution depending on how your setup is today. Contact us to know more.

In addition, we offer three different Expense Management solutions so you can find the best fit for your specific business needs. If you would like to optimize even more processes, you can use our other expense management-related services.

Do you want to know more? Contact us.

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