Expense Management.
Digital. Efficient. Easy.
Optimization of the administrative processes around expenses is beneficial for the entire company. Employee expenses, low cost purchases, travel expenses, company card transactions, outlays, supplier invoices or foreign VAT refund? Save both money and time and experience happier employees.
Less administration time when registering and documenting expenses
Efficient and simple approval flow on the go. And on your smartphone.
Accurate documentation, full insight and ongoing settlement. All together.
More than 1.000 companies and 180.000 users in 45 countries experience the benefits of Acubiz.
“Good and easy solution for managing expenses.”
“Perfect tool for Expense Management.”
“It’s the best solution that I’ve tried.”
“Easy, fast and user-friendly.”
Read more reviews on: Capterra | G2 | App Store | Google Play
An example.
To keep the record straight.
What do we offer? Choose yourself. Combine as needed.
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Efficient and digital process for managing employee expenses – company cards and outlays.
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Automated and digital process for managing cost invoices.
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Digital tracking and registration of business-related mileage.
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Digital tool for keeping track of, and managing, time consumption.
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More process optimization with related services such as VAT refund and Company Policy Manager.
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We integrate with all company card providers, salary- and finance systems.
Try Acubiz free of charge
Acubiz Demo is available for everyone who is curious about implementing an Acubiz solution. By creating an Acubiz Demo account you will be able to test our Acubiz One app free of charge – without commitment. You can have a look around in the app and see examples of how to register expenses and mileage before you try it out yourself.
What types of businesses can benefit from Acubiz?
Small businesses
It becomes easy for both the employee and the accountant – internally as well as externally – to perform the administrative work around expenses in everyday life. Resources are often scarce, and it is crucial that not too much time is spent on administrative tasks.
Acubiz is configured so that the solution fits with the accounting practices that the company works according to, and it is easily integrated with the company’s finance system.
Medium-sized businesses
The complexity of expense management processes typically increases. Perhaps there is a need for an approval flow through one or more management layers. There may also be a need to support a more complex chart of accounts or several different financial dimensions.
Acubiz is configured so the more complex accounting practices is supported – while it remains easy and fast for employees to carry out their administrative work around expenses.
Large businesses
More layers are added. The operation may go across several countries – e.g. through production units, subsidiaries or sales offices. This requires support of specific country rules. There may also be dependencies between chart of accounts, dimensions and approval flows.
Acubiz is configured so that country-specific rules are supported, and can also be integrated with third parties such as business travel agencies. Acubiz is used and represented in 45 countries.
When running a business, expenses will occur
Acubiz is relevant across many industries.
Retail and wholesale
Wholesale companies and retail chains are often characterized by a high degree of “outgoing” activity. These activities are linked to salespeople, sales consultants, merchandisers etc. with a need for a way to manage their expenses, mileage, travel, entertainment and representation costs.
Manufacturing and production
Employees in sales and after sales has typically a lot of activity in the field. That is, activity linked to salespeople, sales consultants, installation and service technicians, etc. and they all have a need for a way to manage their expenses, mileage, travel, entertainment and representation costs.
Consulting, audit and law
Consulting firms, auditing firms and law firms have client- and client-facing activity, which creates various types of expenses that need to be managed. There will often be a need for allocating expenses with precision to projects or/and customer/client cases.
Transport, shipping and logistics
Many employees for companies that operate within freight-, goods- and passenger transportation, are “on the go”. Therefore, there is a need to manage expenses on the go and that requires an efficient and mobile solution-setup for expense management.
IT and telecommunication
IT service providers, telecommunication companies and software companies often have a group of employees, who are on the road when they perform their job. That may be sales consultants and technicians who must be able manage their expenses easy and fast.
Construction
Contractors, construction companies and consulting engineers are often having larger employee groups on different locations. And this will inevitably generate expenses since the employees are on the go. This will typically trigger a need for making cost allocation on different projects.
Others
Expenses arise in all companies and organizations. Automated expense management will benefit these companies and organizations within industries such as insurance, banking and pensions, property management, associations, culture, utility, sports and experience, hotel and restaurant, media and communication as well as in the public sector.
5 facts about Acubiz
Employees no longer have to remember which receipts match which outlays and which case or project the outlays are related to. It’s all in the system ready to be processed.
Susanne Anker-Møller | Chief Accountant| Kammeradvokaten
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